Certified Translation for Visa & International Travel
Official documents translated and certified, prepared to the requirements of embassies, consulates and immigration authorities.
Why Your Visa Documents Must Be Certified
Whether you're preparing a student visa for France, a work permit for the UAE, or a residence application for the UK, every embassy and consulate requires official translations of your documents. Unlike a CV translation, visa documents carry legal weight and must be handled with the highest rigor. At Asiatis, every visa translation is performed by a registered member of OTTIAQ (Ordre des traducteurs, terminologues et interprètes agréés du Québec) or ATIO (Association of Translators and Interpreters of Ontario). Our translations bear the translator's seal, signature and declaration, the form most foreign authorities expect; the decision rests with them. The Hague Apostille, when required, can be coordinated directly by our team. We know the specific requirements of the most commonly requested embassies and consulates — France, Belgium, Switzerland, Germany, Spain, Brazil, China, Japan, Australia, United Kingdom — and we format each document accordingly. An application rejected for non-compliance can delay your departure by several months. With Asiatis, you leave with peace of mind.
⚠️ Warning: A document submitted without certification conforming to the target embassy's standards may result in immediate visa rejection and a resubmission delay of 4 to 12 weeks.
Documents Frequently Required by Embassies
Consulates and embassies typically require certified translations of the following documents depending on the visa type:
Civil Status
Birth certificates, marriage certificates, divorce decrees, death certificates, family booklets.
Identity & Travel
Passport pages (previous visas), national ID cards, international driver's license.
Academic
University diplomas, transcripts, enrollment certificates, admission letters.
Financial
Bank statements (3-6 months), tax assessments, proof of income, scholarship attestations.
Legal
Police clearance certificates, powers of attorney, notarized deeds, guardianship orders.
Medical
Medical certificates, vaccination records (yellow fever, COVID-19), travel insurance.
Requirements by Destination — What We Know
France 🇫🇷
French translation required by a sworn translator (traducteur assermenté). Apostille required for Canadian documents. Campus France mandates specific formats for student visas.
UAE 🇦🇪
Arabic or English translation with notarized attestation. The Apostille Convention does not apply there: a Canadian document is generally authenticated in Canada, then legalized by the UAE representation.
United Kingdom 🇬🇧
English translation by a certified translator with full contact details, membership number, and statement of competence.
China 🇨🇳
Mainland China has applied the Apostille Convention since November 7, 2023: an apostilled Canadian document no longer needs legalization by the consulate. The Chinese organization decides which translation it accepts.
Germany 🇩🇪
Certified German translation by a sworn translator (beeidigte Übersetzer). Universities often require anabin-compliant translations.
Our International Certification Process
1. Application Review
Submit your documents and specify the destination country and visa type. We verify the specific requirements of the target embassy or consulate.
2. Certified Translation
An OTTIAQ/ATIO-certified translator translates and affixes the official seal, signature, and affidavit required by authorities.
3. Apostille & Legalization
If required, we coordinate the apostille of your Canadian documents, whatever the province of issue, as well as consular legalization, on quote.
4. Secure Delivery
Receive the certified PDF immediately by email and the hard copy original via registered mail — ready for embassy submission.
FAQ — Certified Translation for Visa
What's the difference between certified and sworn translation?
In Canada, a certified translation is performed by a registered member of a professional order (OTTIAQ/ATIO) and bears an official seal. The term 'sworn' is used in Europe (notably France) for translators who have taken an oath before a court. Both are internationally recognized; we ensure the wording matches your destination country's expectations.
Is the apostille always necessary?
No. An apostille is only needed when the foreign organization requires authentication and the Hague Convention applies between its country and Canada. Elsewhere, consular legalization may be required, and some countries require neither formality. We check with you what your destination requires.
How long does a complete visa application take?
Certified translation takes 2 to 3 business days. Apostille or consular legalization adds the processing time set by the competent authority, which can run to several weeks: we tell you in the quote. For the translation, an express service is available for urgent requests.
Do you accept document scans?
Yes, a high-resolution color scan is sufficient to start translation. For apostille purposes, the physical original will be required.
Do you prepare translations for every embassy?
We prepare translations for embassy and consulate procedures, adapting the format and wording to the target embassy's requirements. Requirements vary from one procedure to the next: tell us yours and we will tell you what is generally required.
Confidentiality & Security
🔒 Data protection (PIPEDA and Quebec's Law 25): your identity documents, bank statements and medical records are handled with the strictest confidentiality. End-to-end encryption, a systematic non-disclosure agreement. A file uploaded without an order is deleted automatically after 1 hour. After delivery, your documents are kept for 30 days — long enough to reissue or correct the translation — then deleted.
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