Medical Records Translation
For your care abroad, your insurance, your disability application or your immigration file.
How do you get medical records translated in Canada?
Asiatis translates medical records for individuals: consultation reports, operative reports, lab results, imaging, prescriptions and vaccination records. The most common case is a Canadian patient treated in the United States, whose American physician needs the file in English. Certification is added only when the recipient requires it.
When people need this
The recipient of the document decides the form required. Placing your situation is already most of the answer on whether certification is needed.
Treatment in the United States
This is the most frequent request. Waiting times to see a specialist lead Canadian patients to seek care in the United States: the American physician receives a file in French and wants it in English before the first appointment.
Care abroad
You are travelling outside Canada for treatment: the receiving team needs your history, your current medication and your recent tests.
International second opinion
A specialist abroad reviews your file. This is where clinical precision counts most: the opinion is only as good as the document it rests on.
Insurance claim
The insurer requires supporting documents in its working language. An incomplete translation slows the claim, or gets it denied.
Disability application
Disability decisions rest on detailed medical reports. A nuance in a diagnosis or a functional limitation changes the outcome.
Immigration medical exam (IRCC)
The IRCC panel physician may ask for your translated history, particularly for a pre-existing condition.
Medical repatriation
Transferring a patient between countries: the file travels with them and must be readable on arrival, usually under time pressure.
Litigation and expert evidence
A liability file, a workplace injury, a challenge to a decision: the medical exhibits filed must be translated to be admissible.
International adoption
Medical assessments of the child and of the adopting parents form part of the file submitted to authorities in both countries.
Transferring records after immigration
You are settling in Canada: your new family doctor picks up a history built elsewhere, in another language.
Documents we handle
Consultation reports
The core of the file: reason, examination, conclusion and proposed next step.
Operative reports
Procedures performed, hardware implanted, immediate course — a highly codified surgical vocabulary.
Laboratory results
Values, units and reference ranges, which differ country to country and are carried across rather than "corrected".
Imaging and radiology reports
The radiologist's report; the images themselves need no translation.
Pathology reports
The most decisive document in an oncology file, and the most demanding in terminology.
Prescriptions and medication lists
Brand names change by country: the international nonproprietary name is preserved.
Vaccination records
Often handwritten and stamped; illegible entries are flagged rather than guessed.
Dental records
Tooth notation differs by system — the correspondence is indicated where it is not obvious.
Fitness certificates
Fitness for work, sport or travel: short documents, but often required in certified form.
Turnaround and rates
The amounts below are indicative. In medical translation a page is billed on the number of words it carries: the firm price is set by the specialist translator after reading the complete document, and it decreases with volume.
| Handling | Turnaround | Indicative rate |
|---|---|---|
| Quote | Quote in 1 business hour | Free, no commitment |
| Medical translation, non-certified | 2 to 3 business days | $40 – $70 per page, depending on how many words it carries — decreasing with volume |
| Certified translation, standard | 2 to 3 business days | $69 per 250-word page, minimum $89 per project |
| Express handling | 24 to 48 hours | Surcharge confirmed in the quote |
A short document — a certificate, a vaccination record — is billed at the project minimum, not per page. The full grid is on the pricing page.
Your medical documents
A medical file is the most sensitive document anyone entrusts to us. It runs on a restricted circuit: encrypted upload, access limited to the single assigned translator, a signed non-disclosure agreement, and deletion after delivery unless you ask otherwise.
Your documents are never used to train an artificial-intelligence model.
Our security practices in fullQuestions from patients
Will my translation be accepted by my insurer or by IRCC?
A certified translation carries the declaration and seal of a translator certified by a provincial order: that is the form IRCC, insurers and Canadian courts require. We ask who the document is for before starting, because the recipient sets the required form — we do not.
Do I have to translate my whole file?
Asiatis translates the documents you send, no more and no less. Setting the scope is therefore yours to do, and the recipient is best placed to tell you what they expect: an insurer, a physician and a court do not ask for the same pieces of the same file.
Are my documents confidential?
Yes. Medical documents run on a restricted circuit: one translator sees them, under a non-disclosure agreement, and the file stays in secure storage. Your documents are never used to train an artificial-intelligence model.
How long does it take?
A certified translation is delivered in 2 to 3 business days. Express handling in 24 to 48 hours is available on request, which covers repatriation or an insurance deadline. The quote itself arrives Quote in 1 business hour.
What does it cost?
It depends on what the recipient expects. Non-certified medical translation by a specialist translator runs $40 – $70 per page, depending on how many words it carries. The firm price is set after reading the complete document, and the rate decreases with volume. Certified translation is $69 per 250-word page, with a minimum charge of $89 per project — that minimum is what applies to a short document.
My doctor writes by hand and I cannot read any of it. Is that a problem?
It is common and not disqualifying. Genuinely illegible passages are flagged as such in the translation rather than guessed: on a medical document, a plausible assumption is more dangerous than an acknowledged blank.
Do you translate the diagnoses themselves?
We translate what your doctor wrote. We do not interpret it, complete it, or issue any medical opinion: Asiatis is a translation agency, not a medical practice.
Do I have to come in person?
No. You upload your documents, you receive the quote, then the translation by email. Postal delivery of a paper original exists only for a certified translation, whose seal has to appear on the document handed over; a non-certified translation is delivered digitally.
Get a confidential quote
Tell us who the document is for: that is what decides whether a certified translation is needed, and therefore the price.
Get Your Free Quote
Email us your documents directly for a quick analysis.
To receive a precise offer within one hour, please send your files to:
Large files? Send them via WeTransfer
Your documents are never used to train an artificial-intelligence model. Security and privacy
Considering treatment in China? ChinaMedBridge — a service of the same group — coordinates the stay and the logistics, and we translate the medical documents involved. ChinaMedBridge performs no medical procedures.
Asiatis is a translation agency. We make no diagnosis, give no medical opinion, and never alter the content of your documents.